Is your bluegrass festival already listed on GrassGigs? Our system automatically detects festivals from band tour dates. Claiming your listing gives you full control over your festival page, lineup, and how fans discover your event.
Why Claim Your Festival?
GrassGigs automatically identifies festivals when multiple bands list shows at the same venue on the same dates. Claiming your festival gives you:
- Full Lineup Control: Add, remove, and reorder artists on your lineup
- Accurate Information: Update dates, venue, description, and ticket links
- Enhanced Visibility: Your festival gets a dedicated page with all details in one place
- Direct Fan Engagement: Reach bluegrass fans actively planning their festival season
- Multi-Day Support: Properly display your festival across multiple days with day-by-day lineups
Adding a New Festival to GrassGigs
If your festival isn't already listed, you can submit it directly. Here's how:
Option 1: Submit via the Homepage
- Visit GrassGigs.com
- Click "Add Venue/Festival" in the navigation (or the bottom bar on mobile)
- Select "Festival" as the submission type
- Fill in your festival details:
- Festival Name: The official name of your festival
- Your Email: Where we'll send confirmation and login details
- Venue/Location: Where the festival takes place
- City and State: The festival location
- Start and End Dates: When your festival runs
- Website URL: Your official festival website (optional)
- Description: A brief description of your festival (optional)
- Click "Submit"
After submission, you'll receive a verification email. Once verified, our team reviews the submission (typically 1-3 business days) and you'll receive a magic login link to manage your festival page.
Option 2: Let Bands Do the Work
GrassGigs automatically detects festivals when multiple bands list shows at the same venue on overlapping dates. If your performing artists have your festival on their tour pages, it may appear automatically. You can then claim the auto-detected listing.
Option 3: Contact Us Directly
Email support@grassgigs.com with your festival details and we'll get you set up. Include:
- Festival name
- Dates
- Location (venue, city, state)
- Website URL
- Your name and role
Step-by-Step: Claiming Your Festival
Step 1: Find Your Festival
Locate your festival on GrassGigs:
- Visit the Festivals page
- Search for your festival by name
- Or browse the map — festivals appear as purple markers
- Click on your festival to view its page
Step 2: Submit a Claim Request
On your festival page, look for "Are you affiliated with this festival?" and click "Claim this page →". You'll need to provide:
- Your Name: Full name of the person claiming
- Email Address: Where we'll send verification and login emails
- Your Relationship: Select Organizer, Promoter, or Staff
Step 3: Verify Your Email
Check your inbox for a verification email and click the link. This confirms you have access to the email account associated with the claim.
Step 4: Wait for Approval
Our team reviews claims within 1-3 business days. We verify that you have a legitimate connection to the festival.
Step 5: Access Your Dashboard
Once approved, you'll receive a magic login link via email. Click it to access your festival management dashboard. The link grants a 7-day session.
Need to log in again? Visit your festival page and click "Festival Organizer? Get your login link" to receive a new magic link.
Managing Your Festival
Updating Festival Details
From your dashboard, you can update:
- Festival Name: Ensure it's displayed correctly
- Dates: Set start and end dates for your festival
- Venue & Location: Confirm the venue name, city, and state
- Description: Tell fans what makes your festival special
- Ticket URL: Link directly to your ticket sales page
- Website: Your official festival website
- Profile Image: Upload your festival logo or poster
Managing Your Lineup
The lineup is the heart of your festival page. You can:
- Add Artists: Add bands to your lineup with their performance date and time
- Mark Headliners: Highlight your headlining acts so they stand out
- Set Performance Times: Assign specific days and times to each artist
- Reorder Artists: Control the display order of your lineup
- Remove Artists: Remove bands that have cancelled or been replaced
Pro Tip: Add your lineup as early as possible. Fans use GrassGigs to plan which festivals to attend, and a complete lineup helps them decide.
Multi-Day Festivals
For festivals spanning multiple days:
- Set your start and end dates to cover the full festival
- Assign each artist to their specific performance day
- The festival page will automatically organize artists by day
- Fans can see the day-by-day schedule at a glance
Festival Editions
GrassGigs tracks your festival year over year. Each year is a separate "edition" with its own dates and lineup. This means:
- Past editions are preserved as historical records
- Fans can see your festival's history and growth
- Each year's lineup is kept separate and organized
- Your festival page always shows the current/upcoming edition prominently
Best Practices for Festivals
Before Your Festival
- Claim your listing as early as possible
- Add your lineup as artists are confirmed — don't wait until it's complete
- Include a compelling description highlighting what makes your festival unique
- Add your ticket link so fans can purchase directly
- Upload a high-quality festival logo or poster image
During Your Festival
- Update performance times if the schedule changes
- Add any last-minute artist additions
- Share your GrassGigs festival page on social media
After Your Festival
- Your edition is automatically archived after the end date
- Start planning next year's edition when dates are announced
- Your festival history builds credibility with fans year over year
Promoting Your Festival on GrassGigs
- Complete Your Profile: Festivals with images and descriptions get more engagement
- Add Ticket Links: Make it easy for fans to buy tickets directly
- Share Your Page: Your festival has a permanent URL you can share anywhere
- Encourage Bands: Ask performing artists to list your festival on their tour pages — this helps GrassGigs automatically detect and promote your event
Troubleshooting
My festival isn't listed
Festivals are automatically detected when multiple bands list shows at the same venue on overlapping dates. If your festival isn't showing up:
- Ensure performing bands have your festival on their tour pages
- Contact us at support@grassgigs.com and we can manually add it
The dates or venue are wrong
Claim your festival and update the details from your dashboard. Changes appear immediately.
My magic link isn't working
Magic links expire after 24 hours and can only be used once. Request a new one from your festival page.
I want to add a brand new festival
Use the "Submit a Venue or Festival" option on the homepage to submit your festival. Our team will review and add it.
Frequently Asked Questions
Is it free to list my festival?
Yes! Listing your festival on GrassGigs is completely free. Claim your page, manage your lineup, and reach fans at no cost.
Can I list a festival that hasn't happened yet?
Absolutely. In fact, listing early gives you maximum exposure as fans plan their festival season.
What if my festival is cancelled?
Contact us at support@grassgigs.com and we'll update the status. We can mark it as cancelled so fans are informed.
Can multiple people manage the festival?
Currently, each festival has one login link. Share it with your team, or contact us about multi-user access.
How do fans find my festival?
Your festival appears on the GrassGigs map as a purple marker, in the Festivals directory, and in search results. Fans can also discover it through individual band pages when artists list your festival on their tour dates.
Need Help?
We're here to support festival organizers:
- Email: support@grassgigs.com
- Response time: Usually within 1-2 business days
- Include: Your festival name, email address, and a description of your question
Ready to Claim Your Festival?
Get started in minutes:
- Find your festival on GrassGigs Festivals
- Click "Claim this page" on your festival page
- Verify your email
- Start managing your lineup and details
Join the growing community of festival organizers using GrassGigs to connect with bluegrass fans. We're excited to help you fill those fields!
See you at the festival,
The GrassGigs Team